Successfully managing properties within a homeowners’ association (HOA) can be tricky. However, with the help of professional property managers, it becomes a bit easier. In the video below, we’re going to review some of the common tasks of property managers and common HOA rules and regulations for managers and community members to follow.
A Guide to HOA Rules and Regulations for Property Managers
Key Moments in the Video
- 00:18 – What is a Homeowners Association
- 01:09 – What Do HOA Property Managers Do
- 03:21 – Common HOA Rules and Regulations
What Is a Homeowners Association?
An HOA, or homeowners’ association, is an organization typically established within a residential community or neighborhood. The goal of an HOA is to maintain and manage common areas and amenities. Common areas in an HOA community may include parks, swimming pools, roadways, and other shared spaces.
Property owners within HOA communities are typically required to be members. With that, they’re expected to pay fees or “HOA dues” to fund the maintenance and management of communal areas.
Washington DC property managers enforce HOA rules and regulations, also known as covenants, conditions, and restrictions (CC&Rs). These rules cover a wide range of topics, including architectural guidelines, landscaping standards, noise regulations, and more. Most HOA communities have these rules and regulations to help maintain the value of the community.
What Do HOA Property Managers Do?
Property managers in HOA communities play a large role in ensuring the community runs smoothly. That said, their responsibilities can vary depending on the size and complexity of the community. However, some of the main tasks they handle include the following.
- Administrative Tasks
- Financial Management
- Vendor Management
- Enforcement of HOA Rules and Regulations
- Meetings and Communication
- Legal and Regulatory Compliance
Administrative Tasks
HOA property managers handle several important administrative tasks. For instance, they keep track of crucial documents, like the community’s governing documents (CC&Rs), meeting notes, financial statements, and contracts. Additionally, they respond to inquiries, like questions or concerns from homeowners, board members, and vendors. Finally, they handle communications, including emails, letters, and notices related to the HOA.
Financial Management
Property managers also handle a lot of financial management tasks, like budgeting, financial reporting, and overseeing collections. For instance, they assist in creating and managing the community’s budget, including collecting dues, paying bills, and planning for future expenses. Additionally, they provide regular financial statements and reports to the board and homeowners.
Vendor Management
Generally, HOA managers are in charge of hiring and managing vendors or contractors. They arrange for necessary services like landscaping, maintenance, repairs, and security. Additionally, they seek and evaluate proposals for projects or services within the community while ensuring that contracted services meet quality standards and are completed in a timely manner.
Enforcement of HOA Rules and Regulations
Property managers are in charge of monitoring compliance with HOA rules and regulations. For instance, they’ll regularly inspect properties to ensure homeowners or renters adhere to the community’s rules and regulations. Additionally, if they notice any violations, they’ll administer penalties for rule infractions as outlined in the CC&Rs.
Meetings and Communication
Another role of HOA property managers is to attend and organize meetings and community gatherings. They also record and document discussions, decisions, and any actions taken during meetings.
Legal and Regulatory Compliance
It’s also important for HOA property managers to stay informed and ensure compliance within communities. For instance, they’re responsible for keeping up-to-date with relevant laws, regulations, and industry best practices affecting HOAs. They also help the HOA adhere to legal requirements and obligations, including filing required documents.
Common HOA Rules and Regulations
HOA rules and regulations can vary depending on the specific community and its governing documents. However, there are several standard rules that many HOAs tend to enforce. Here are some of the most common HOA rules and regulations.
- Architectural Guidelines- These rules govern the appearance and modification of individual properties. They may include things like acceptable paint colors, landscaping standards, and guidelines for renovations or additions.
- Landscaping and Yard Maintenance- HOAs typically have rules regarding lawn care, tree and shrub maintenance, and guidelines for landscaping alterations.
- Parking Rules and Guidelines- These rules may include restrictions on parking certain types of vehicles, like RVs or commercial vehicles, in driveways or on the street.
- Noise Restrictions- HOAs often establish quiet hours to ensure a peaceful environment for residents.
- Pet Regulations- These rules may cover issues such as the number of pets allowed, breed restrictions, and guidelines for pet behavior in common areas.
- Trash and Recycling Guidelines- HOAs typically provide instructions for trash disposal, including designated pickup days and proper storage of trash cans.
- Exterior Decorations- HOA rules and regulations may govern the placement and type of decorations or holiday displays visible from the street.
Choose BMG to Manage Your Properties
There are several important HOA rules and regulations for homeowners in these communities to follow. As such, it helps to have expert property managers by your side to ensure compliance and ensure things run smoothly 24/7.
Bay Property Management Group offers several important property management services, including HOA management. We can help with a number of tasks, from property inspections to vendor management, emergency maintenance, and more. Whether you’re looking for rental property management or help managing properties within an HOA community, BMG can help! Contact us today to learn more about our comprehensive management services throughout Baltimore, Philadelphia, Northern Virginia, and Washington, DC.